Project postings

This article will tell you how to post the different items in WorkBook and the features in project posting.

Project posting looks like this.

Here you can book vouchers, time entries, material entries, WIP adjustments, Sales invoices, Job closures and Cross company creditor invoices.

Booking views

When choosing a category to book vouchers for example, you will have 5 different views in the table below.

The first view is All Records.

This shows all the records ready for booking.

 

The second view is Edit posting date.

This gives you the opportunity to edit the posting date of the vouchers within a given period.

 

The third view is Show posting suggestions.

This shows details about the booking such as the posting account, the currency, posting text, and so forth.

This is the place to look if you get an error when trying to post. There can be too many reasons to contain it all in one error message, so instead we show what the problem is line-by-line.

 

The fourth view is Posting suggestions, Summary per account.

 

The fifth and final view is Open entries.

In this view you see all the vouchers which are not ready for booking.

 

Non approved records (8.3.6 feature)

The column called Non approved records, inter alia all the voucher which are not yet approved and therefore not ready for booking.

In the example below 0 vouchers are ready for booking and 27 vouchers are not yet approved.

In the comment you can see that out of the 27 non approved records 18 of them are creditor voucher and 9 of them are mileage entries.

 

To find these open entries you can use the 5. option under project posting. This shows you all open entries of the different kinds. The picture below shows for all open vouchers.

 

You can then use the following options under administrative follow-up

08-12-2015 14-46-17

This allows you to approve the open entries.

For open vouchers see this link

For open material entries see this link

Booking vouchers

To book vouchers for example, you simply press the Book icon icon. It will now book all the vouchers up to the selected date. skaermbillede-2016-10-12-kl-15-01-08

Afterwards a dialog will appear which informs you of the journal number the vouchers have been booked on.

The transaction were booked on ..'

This will book all of the vouchers there are in status 50 in the creditor invoice management.

Booking time entries

To book you use this icon Book icon . It will book all the time entries up to the selected date skaermbillede-2016-10-12-kl-15-01-08.

When booking time entries you have the possibility to only book on a specific job. You do this by typing in the job number in this field skaermbillede-2016-10-12-kl-15-01-24

This will book all approved time entries in the system from the selected date and/or the specific job.

Booking Material entries

To book vouchers for example, you simply press the Book icon icon. It will now book all the vouchers up to the selected date. skaermbillede-2016-10-12-kl-15-01-08

Afterwards a dialog will appear which informs you of the journal number the vouchers have been booked on.

This will book all approved material entries.

Booking WIP adjustments

To book vouchers for example, you simply press the Book icon icon. It will now book all the vouchers up to the selected date. skaermbillede-2016-10-12-kl-15-01-08

Afterwards a dialog will appear which informs you of the journal number the vouchers have been booked on.

Booking Sales invoices

To book you use this icon Book icon . It will book all the time entries up to the selected date skaermbillede-2016-10-12-kl-15-01-08.

When booking time entries you have the possibility to only book on a specific job. You do this by typing in the job number in this field skaermbillede-2016-10-12-kl-15-01-24

Booking Job closures

To book vouchers for example, you simply press the Book icon icon. It will now book all the vouchers up to the selected date. skaermbillede-2016-10-12-kl-15-01-08

Afterwards a dialog will appear which informs you of the journal number the vouchers have been booked on.

When you have booked job closures you are closing the job for time entries, sales invoices etc. So you need to be complete sure that the job is finished before you book the job closure.

Booking Cross-company creditor invoices

To book vouchers for example, you simply press the Book icon icon. It will now book all the vouchers up to the selected date. skaermbillede-2016-10-12-kl-15-01-08

Afterwards a dialog will appear which informs you of the journal number the vouchers have been booked on.

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