Requirements

An approved purchase order.

Creating the Voucher

Expense entry

1. Start by creating an expense entry, as shown in the image below.
2. If you can not find the job you have made the PO on, click the icon in the right side of the job drop down menu, and select “all jobs”.
3. Make sure you notice the difference between your chosen currency and the default company currency, under “total amount” and “company amount”.
4. The VAT is selected through “Location”.
5. Through Job, Task and Purchase order ref: you link the voucher to the PO.
6. After filling out the needed information, click “approve”.
7. If there’s an approver on the job, the voucher will go to status 20 and will have to be approved afterwards.
8. If the voucher is still under status 40 (approved) it can still be opened and edited.

 

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General voucher

1. Create a creditor voucher through creditor invoice management, in the Silverlight/v8 version.
2. After filling out the necessary information, fill out the sub grid with the relevant PO number, and the rest should auto-populate. Make sure that the entire line is filled out correctly.
3. Set the voucher to status 20 or above, and the amount should be eliminated on the PO.

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The partial elimination:

1. After the voucher reaches status 20+, it will eliminate the voucher amount on the linked PO. An expense entry, which has reached status 40, can not be reopened or edited, but a creditor voucher can be reopened, as long as it is not booked.
2. After switching back to the PO, you will be able to see the amount of the total eliminated vouchers on the PO and the remaining amount.
3. Remember to take your VAT settings into consideration.