A short video introduction to price lists:
The price list defines at what rate hours are entered (on time sheet, price quote and invoice) and what profit margin is suggested on purchases (on purchase orders and vouchers).
The Price list with no. 1 is always the default price list suggested when adding new customers to the system. You should keep it as your default price list and not rename it.
Before adding a price list, you need to consider what activities to include.
To the right you can decide what customer that are to use this price list.
Applying exceptions, rates and profit margins
In the price list setup tab you can apply the exceptions, rates and profit margins. On all price lists there is a basic price to fall back to, if for instance someone is filling in hours on an activity not on the list.
Exceptions: adding an exception is a way to define a special rule to the price list. For example, if you want a specific employee to go in with a rate of 250 while his normal rate on a similar price list is 200, then this is an exception that can be added. In this case the source type must be set to Employee.
If we follow that path and add a bit more complexity, then we want to have an exception similar to the one described above, but only if the employee is using a specific activity in the time sheet. In this case we apply “Specify rule on specific activities” and select the activity from the list.
Included in version 8.3.6: You can set priorities on how the system should look up a specific exception. Higher priorities are selected before lower priorities.
You cannot have two exceptions with the same priority. In the case you want another exception to take over, you must disable that exception (and thereby priority) before adding a new exception.
Adding price lists to new clients
System variables 860 controls if new clients are automatically added to all active price lists.