Hosting vs on-premises

Introduction

Hosting vs on-premises is a hot topic these days. Both of the solutions has their own advantages and disadvantages.

WorkBook Software offers a fully hosted version of WorkBook or the possibility of running your own WorkBook on-premises, however when you choose to run on-premises you and your IT staff commits to a large set of tasks.

Below is a small comparison of some of the advantages / disadvantages, this is in no way an exact science, as each organization is unique have their own requirements and way of handling things.

On-premises

  • Advantages
    • Full control of your data
    • Upfront investment instead of month per month
    • Easier access to the database for custom made integration
  • Disadvantages
    • New system that your IT-Staff has to manage
    • Unique problems and issues
    • No global perspective

Hosting

  • Advantages
    • We protect your data
    • No additional load on your IT-Staff
    • WorkBook optimized by WorkBook
    • No upfront investment
  • Disadvantages
    • Less concrete control of your data

Comparison

Below you will find a table on what is handled by WorkBook and what should be handled by you, depending on the chosen installation type.

You can also find a more descriptive example of how we handle hosting for you.

During the installation

These are the things that should be handled during the installation by each party

Task ON-PREMISES
CUSTOMER
ON-PREMISES
WORKBOOK
HOSTED
CUSTOMER
HOSTED
WORKBOOK
Acquiring hardware
(The task of allocating the required resources either as physical machines or virtual machines)
Installing and configuring the base operating system and application
(Installing Windows Server, adding WebServer, installing SQL Server)
Acquiring Microsoft SQL Server and its license
(Microsoft SQL Server requires a license to function correctly with more than 20 users)
(1)
Configure backups
(We recommend daily backups with 30 days retention)
Anti Virus / Intrusion Detection / Firewall
Domain Names, Networking, etc
Installation and configuration of SSL Certificate and HTTPS binding on IIS
(WorkBook recommends that you protect all traffic from WorkBook with HTTPS)
Providing an SMTP Server for outbound mails (2)
Installing and configuring the WorkBook application
(This is always done by a WorkBook Technician)

(1) WorkBook Software can provide a SQL Server Runtime for an additional fee (This is not included in the normal license / setup fee)
(2) WorkBook Software can validate and input this information.

After the installation

Managing a WorkBook installation never stops, WorkBook is a first class ERP producti in constant development and motion.
There are quite a few routine maintenance tasks that should be managed and established.

Task ON-PREMISES
CUSTOMER
ON-PREMISES
WORKBOOK
HOSTED
CUSTOMER
HOSTED
WORKBOOK
Testing / Restoring the backup
(A backup is only good if it can be recovered)
Monitoring and ensuring up time
(Can’t use a WorkBook that aint online)
Windows Update to operating system, SQL Server and WebServer
Buying and replacing dying or dead hardware
Upgrade hardware with regular interval
Updating the WorkBook Application   (1)
Planning of Business Continuity and Disaster Recovery

Final notes

If you choose the hosted solution, WorkBook Software will handle all the aspect maintaining the technical things supporting the application.
You just have to sit back, relax and use it!

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